About Face: Veterans Against the War, a National grassroots membership-based anti-war organization made up of post-9/11 military Veterans, is seeking a full-time Operations Manager to help oversee finances, fundraising, administrative management and logistics. We are seeking a consistent, organized and adaptable candidate who believes in the mission of the organization and is passionate about developing strong systems and processes. This hire will initially be for a temporary employee for a 6-month term. There is the strong possibility of extending or making this role permanent after the initial 6-month period at the discretion of the Board and Co-Directors.
Hiring Process
- Applications accepted on a rolling basis through December 13.
- To apply, complete form on this page
- You will receive a response within a few days from a member of our hiring committee either inviting you to schedule an interview or letting you know that we will not move forward with your application.
- Applicants chosen will participate in an initial interview with our hiring committee and if that committee believes they are a strong candidate, they may extended an offer or may be asked to participate in a second final interview
- We aim to make an offer to a candidate no later than December 27th with a start date as soon as possible, but ideally no later than January 17th
Position Details
Location is flexible (remote).
About Face staff pay rates are standardized based on responsibility level (Director, Manager, Coordinator) and the pay rate for this Manager level role is $27/hour salary based on a 40-hour work week ($56,160 annually). Additional benefits include unlimited paid time off with a required minimum of 21 days/year (policy details here), a $300 monthly stipend for mental health care, a $300 monthly stipend for health insurance (plus an additional $150 each per month for up to two dependents), a 401K plan with up to 6% employer match, and $250 annual stipend for professional development.
The Operations Manager will work directly with Co-Directors and the Board of Directors for quarterly goal-setting and progress updates.
Qualifications
- Experience in organizational operations, including: financial, compliance and personnel management
- Experience leading fundraising and development for nonprofits, including: grant writing, direct mail, major donor programs, sustaining donor programs, and online crowdfunding
- Experience in financial management, including: budgeting, basic bookkeeping, and tax filings/compliance
- Ability to work as part of a team, as well as independently
- Commitment to racial, gender, migrant, economic, queer + trans, climate, and disability justice; Black liberation, Indigenous sovereignty, Palestinian solidarity, and anti-militarism
- Past experience working in multiracial community and commitment to anti-oppression practices and accountability
Required Skills
- Proficiency in Excel (or other similar programs like Airtable)
- Experience mass email platforms like Action Network a bonus
- Familiarity with Quickbooks and basic bookkeeping (running reports, tracking expenses, etc.)
Preferred Skills
- Proficiency in CRMs like Salesforce or other similar platforms
- Familiarity with Quickbooks, Stripe, Melio and other payment platforms
- Experience with the Military and/or Veteran community
- Proficiency with grant writing and resource development
Responsibilities
Financial Administration (50%)
- Oversee and liaise with external bookkeeper to provide necessary financial documents on at least quarterly basis, including: receipts, invoices, bank statements, etc.; review finances with bookkeeper to ensure accuracy in reporting, bill pay, and categorizing income/expenses; share financial reports prepared by bookkeeper with BOD (quarterly) and membership (annually or as requested)
- Oversee and track with bookkeeper expenses via bank account (and Quickbooks), debit cards, credit cards; liaise with fellow staff or bookkeeper to provide reimbursements to staff and members as needed
- Prepare receivables and provide documentation to accounting firm (contracts, receipts, etc)
- Coordinate and track payments through our Mutual Aid work/ Community Care fund
- Help identify and implement best practices and protocols for procurement and vendor/consultant management
- Ensure the continued financial viability of AFVAW operations through sound fiscal management, implementation, and controls
- Co-create annual budget with Co-Directors
- Work with hired accountants to complete and file annual 990, financial review, and state charitable registration forms
Fundraising (25%)
- manage organizational donor stewardship programs, donor tracking systems, and insure continued communications with donors.
- produce quarterly direct mail letters, create related mailing lists, and liaise with print and mailhouse; draft and manage additional acquisition mailings as decided by executive team
- develop monthly online fundraising appeals via Action Network
- Grant Identification,writing, tracking, reporting, and relationship-building with foundations and institutional funding organizations.
Admin/Personnel (20%)
- Oversee payroll management, including: onboarding paperwork for new staff, managing timesheets for part-time staff, and running bi-weekly payroll (with healthcare reimbursements as needed)
- Work with payroll service (Paychex) to complete and file any required quarterly state unemployment tax/other necessary reports
- Work with bookkeeper to file annual consultant 1099s
- Collaborate with Co-Directors to maintain policies/complete audits on an annual (e.g. workers compensation, BOD liability) or as-needed (event) basis
Support of Other Staff (5%)
- Support Organizing staff with event logistics as needed, including: booking venues, coordinating member travel and related stipends, ensuring food/childcare/and other access needs are met
- Additional tasks as necessary